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User Manual / Inboxes
Inboxes
Summary
An inbox is an email account that Mailboard AI watches and pins to the board. You can link several inboxes; each is given its own colour so its stickers are easy to recognise. The Choose provider screen offers four ways to connect: Gmail and Microsoft / Outlook use one-click sign-in, Apple iCloud uses an app-specific password, and Custom IMAP accepts the server details of any IMAP-compatible provider. All inbox credentials are stored encrypted on your device only.
Features
- Choose provider — four provider cards: Gmail, Microsoft, Apple (iCloud), and Custom IMAP.
- Gmail — Sign in with Google connects your Google account through one-click authentication. See Connecting a Gmail inbox.
- Microsoft — Sign in with Microsoft connects an Outlook / Microsoft 365 account through one-click authentication. See Connecting a Microsoft / Outlook inbox.
- Apple iCloud — connect an iCloud.com mailbox using an app-specific password; the app walks you through generating one. See Connecting an Apple iCloud inbox.
- Custom IMAP — enter account name, email, username, password / app password, and IMAP / SMTP servers and ports for any other provider. See Connecting a custom IMAP inbox.
- Per-inbox colour — each inbox gets a board colour you can change later (see Settings).
- Privacy — inbox configurations are encrypted and kept on the device; no email is stored on our servers.
Scenarios
Link a Gmail or Microsoft account (one click)
- Open Add inbox and pick the Gmail or Microsoft card.
- Tap Sign in with Google / Sign in with Microsoft.
- Complete the provider's sign-in; the inbox is added and starts syncing to the board.
Add another inbox later
- Open Settings → Email Inbox Configuration.
- Tap Add inbox to return to the Choose provider screen.
- Pick a provider and connect it. (Linking more than one inbox may require a subscription.)
Link a Gmail or Google Workspace account with one-click "Sign in with Google" — no password or app-specific password needed.
Link an Outlook.com or Microsoft 365 account with one-click "Sign in with Microsoft".
Generate an app-specific password at Apple and paste it together with your iCloud address to link the mailbox.
Enter the account name, credentials, and IMAP / SMTP server details for any IMAP-compatible provider.